Supporting your team in the field and working from home with Objective Connect
From short-term sharing to long-term collaboration
When Objective Connect was originally envisaged, it was solving the problem of how to securely share content with external groups during short, time-bound projects – lasting a handful of weeks or maybe a month. During my time at Objective, I have seen Objective Connect evolve into a long-term collaboration ‘bridge’ between an organisation and their trusted external partners.
A portal for sharing curriculum with a city’s teachers throughout the school year.
A system of record for a council’s Neighbourhood Day Care Centres that do not have the systems, or resources, to maintain detailed client and staff records.
A single source-of-truth between a government agency that has outsourced a core deliverable to a private organisation.
A research hub, spanning the globe facilitating the review and approval of pharmaceuticals and pesticides.
A tool for supporting your team in the field and at home
In the first three months of 2020, government agencies have had to face several challenges. Across Australia for example, they have had to deal with bushfires and subsequent environmental and economic impacts, while here in the UK, they have had to deal with floods, disaster recovery and now, like the rest of the world, the spreading impact of COVID-19.
As organisations rapidly adapt to these events out of their control, there are a new set of problems that Objective Connect is solving.
Agencies at all levels have detailed emergency plans, covering what happens if you cannot access the office for whatever reason. Previously, the challenge was that such plans were saved and distributed via memory stick, with the details being out of date as soon as this was given to key employees. Other issues include the ability to quickly and easily expand the number of people who have access to these plans as the scope of a situation inflates.
We are now seeing a majority of Connect enabled organisations sharing Emergency Plans via Objective Connect.
Using the Objective Connect for Mobile app means that key team members can have the latest information in the palm of their hand. Using the app, you can quickly grant a growing number of employees with access to the plans. The ‘broadcast comments’ features have also meant that a workspace can also become a secure communication hub during a time of need.
Working from home
Working from home is nothing new for anyone who is regularly on the road. Access to a corporately approved laptop and a VPN connection has unshackled many team members from their desks. However, recent challenges have meant that working from home (WFH) is a reality for the whole team. But, how do you rapidly enable WFH when your EDRMS is located on-premise and large cohorts of your team do not have approved mobile devices with a VPN connection?
Rethinking how Objective Connect can be used, agencies are now securely enabling their teams with a BYO device, within a matter of minutes.
Workspaces can be created for specific projects that team members are working on without having to take your entire instance of ECM to the cloud. Teams members WFH can then access the workspace with any machine with an internet connection.
The introduction of Secure Online Edit means that devices don't even need Microsoft Office installed as an O365 Business account can be used. If the organisation is concerned about sensitive or confidential information being left in download folders, or on a myriad of unmanaged OneDrive accounts, there is the ability to block download, but enable edit. This means that Word, Excel and PowerPoint documents can be worked on, even co-authored, without leaving the browser, and all updates audited and versions/revisions automatically synchronised back to the EDRMS.
The team at Objective is constantly working with customers to ensure that our solutions support an agile and responsive workplace. Please reach out if you have any questions about how Objective Connect can support your organisation.